Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE


www.gillettewy.gov

 
DATE: 4/7/2020 7:00:00 PM
SUBJECT:
Council Consideration of a Bid Award for the Rozet Ranchettes Water Connection to GW Construction, LLC, in the Amount of $348,162.00.
BACKGROUND:

This project is included in the fourth funding package for the Gillette Regional Water Supply Project that will provide a connection for the Rozet Ranchettes Improvement Service District (ISD). The Rozet Ranchettes ISD connection will be accomplished by extending a new six inch water transmission line from a stub out provided on an interconnect between the new 42" and 30" Madison transmission pipelines.  A new control building will be placed in proximity to their tank that will provide the necessary appurtenances to provide this service.

This project was advertised for bid on February 28th, March 6th, and March 13th.  A pre-bid meeting was held on March 4th.  The City of Gillette Purchasing Division opened bids on March 18th at 2:00 P.M., at the City Warehouse.  Below is a summary of the four bids received:

Bidder Schedule A Schedule B Total Bid Amount
GW Construction LLC $ 344,612.00 $ 3,550.00 $ 348,162.00
DRM, Inc. $ 346,194.04 $ 4,457.02 $ 350,651.06
Hot Iron, Inc. $ 373,435.05 $ 3,929.26 $ 377,364.31
Wyoming Earthmoving Corporation* $ 355,893.40 $ 28,000.00 $ 383,893.40

*A bid abnormality was discovered and the bid cannot be considered.  However, this abnormality did not affect the award recommendation.

HDR provided bidding phase services for this project, which included a review of the bids.  HDR has provided the attached recommendation for award to GW Construction LLC.

Bidder Schedule A Schedule B Total Bid Price
Hot Iron, Inc. $ 1,090,658.21 $ 17,371.76 $ 1,108,029.97
DRM, Inc. $ 1,257,287.87 $ 24,409.50 $ 1,281,697.37
Mountain View Building, Inc. $ 1,352,657.00 $ 25,224.00 $ 1,377,881.00
Western Municipal Construction of Wyoming, Inc. $ 1,431,844.00 $ 29,429.00 $ 1,461,273.00

Bidder Schedule A Schedule B Total Bid Price
Hot Iron, Inc. $ 1,090,658.21 $ 17,371.76 $ 1,108,029.97
DRM, Inc. $ 1,257,287.87 $ 24,409.50 $ 1,281,697.37
Mountain View Building, Inc. $ 1,352,657.00 $ 25,224.00 $ 1,377,881.00
Western Municipal Construction of Wyoming, Inc. $ 1,431,844.00 $ 29,429.00 $ 1,461,273.00

Bidder Schedule A Schedule B Total Bid Price
Hot Iron, Inc. $ 1,090,658.21 $ 17,371.76 $ 1,108,029.97
DRM, Inc. $ 1,257,287.87 $ 24,409.50 $ 1,281,697.37
Mountain View Building, Inc. $ 1,352,657.00 $ 25,224.00 $ 1,377,881.00
Western Municipal Construction of Wyoming, Inc. $ 1,431,844.00 $ 29,429.00 $ 1,461,273.00

Bidder Schedule A Schedule B Total Bid Price
Hot Iron, Inc. $ 1,090,658.21 $ 17,371.76 $ 1,108,029.97
DRM, Inc. $ 1,257,287.87 $ 24,409.50 $ 1,281,697.37
Mountain View Building, Inc. $ 1,352,657.00 $ 25,224.00 $ 1,377,881.00
Western Municipal Construction of Wyoming, Inc. $ 1,431,844.00 $ 29,429.00 $ 1,461,273.00

ACTUAL COST VS. BUDGET:

The Engineer's estimate for construction at the time of bidding was $353,560.00.  Schedule A for this project is eligible for reimbursement from the Wyoming Water Development Commission (WWDC) through the 67% grant and the remaining 33% will be paid with Cap Tax.  Schedule B contains work that is not WWDC eligible, and will therefore be paid for with Cap Tax.

Budget Account No.  301-70-72-441-70-47417
Project No.18UT02
SUGGESTED MOTION:
I Move for Approval of a Bid Award for the Rozet Ranchettes Water Connection to GW Construction LLC, in the Amount of $348,162.00.
STAFF REFERENCE:
Michael H. Cole, P.E., Utilities Director
ATTACHMENTS:
Click to download
Engineer's Recommendation
WWDO Concurrence
Project Exhibit