Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE


www.gillettewy.gov

 
DATE: 5/19/2020 7:00:00 PM
SUBJECT:
Council Consideration of a Bid Award for the Environmental Protection Agency Sanitary Survey Tank Repairs Project, Schedule A, to Carr Coatings, LLC, in the Amount of $33,500.00.
BACKGROUND:

The Environmental Protection Agency (EPA) conducted a routine sanitary survey on the City of Gillette's water system on October 17, 2018 and identified the following deficiencies that are required to be corrected:

  • Z2R1 Storage tank air vent does not have a solid cover (Schedule A);
  • Z1R4 Storage tank overflow discharges at an improper height (Schedule B);
  • Z1R5 Storage tank overflow discharges at an improper height (Schedule C).

The City of Gillette contracted with Morrision Maierle, Inc. to prepare bidding and construction documents to correct these deficiencies. Three bid schedules were prepared to accommodate the various types of work.

One bid was received for Schedule A by Carr Coatings, LLC.  Morrison Maierle, Inc. completed a review of the bid and determined that Carr Coatings did not sign each page of the bid form, which is an informality, but does not require the bid to be rejected.  Carr Coatings did not submit a Wyoming Residency Certificate, however, the 5% Wyoming Preference Act of 1971, W.S. 16-6-201 did not cause a change in the lowest bidder order.  Morrison Maierle's review and recommendation is attached.

ACTUAL COST VS. BUDGET:

The Engineer's Estimate at the time of bidding was $25,500.00 for Schedule A of this project.

Account Number: 503-70-73-441-70-47510

Project Number: 20UT03

SUGGESTED MOTION:
I Move for Approval of a Bid Award for the Environmental Protection Agency Sanitary Survey Tank Repairs Project Schedule A to Carr Coatings, LLC, in the Amount of $33,500.00.
STAFF REFERENCE:
MAP - Michael H. Cole, P.E., Utilities Director
ATTACHMENTS:
Click to download
Engineer's Recommendation
Project Exhibit