Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE


www.gillettewy.gov

 
DATE: 5/19/2020 7:00:00 PM
SUBJECT:
Council Consideration for the Acceptance of Public Improvements for the Stone Gate Estates Improvement and Service District Water Connection, Installed by Hot Iron, Inc., in the Amount of $659,030.08.
BACKGROUND:

This project is included in the second funding package for the Gillette Regional Water Supply Project and provides a connection to the Stone Gate Estates Improvement and Service District (ISD). The Stone Gate Estates ISD connection is accomplished by a new transmission line connected to the Red Hills transmission line that runs along Stone Crest Drive to the Stone Gate tank site.  A new control building was placed adjacent to their tank and provides the necessary appurtenances to provide this service.

This project also reconfigured the Red Hills transmission line to be supplied by the Gillette West Pump Station that was installed in 2016, resulting in the abandonment of the aging Red Hills Pump Station.  A new control building was placed adjacent to the Red Hills tank and provides necessary pressure control for the Red Hills connection and will provide connection points for two future regional connections.

ACTUAL COST VS. BUDGET:

The original contract amount for this project was $704,610.35. There were three change orders for a net decreased cost to the project of $45,580.27 (6.5% decrease).  Below is a summary of these change orders:

Change Order Description Contract Time  Change Order Amount
01 Tracer wire test stations; Modified electrical service connection; Graveling of access road     5 $  18,163.00
02 Chain link fence at Stone Gate site     3 $    7,427.50
03 Final Quantity Adjustments     0 $ (71,170.77)

 

Sixty seven percent of the cost of this project was eligible for reimbursement under the grant with the Wyoming Water Development Commission up to the shut off valve downstream of the control building. The remaining infrastructure downstream of the control valve was not eligible for reimbursement, but was eligible to be paid for by CAP Tax.

Budget Account No.  301-70-72-441-70-47415

Project No.16UT04
SUGGESTED MOTION:
I Move for Approval for the Acceptance of Public Improvements for the Stone Gate Estates Improvement and Service District Water Connection, Installed by Hot Iron, Inc., in the Amount of $659,030.08.
STAFF REFERENCE:
MAP - Michael H. Cole, P.E., Utilities Director
ATTACHMENTS:
Click to download
Warranty Agreement
Extended Warranty
Project Exhibit
Affidavit on Behalf of Contractor
Certificate of Final Completion