Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE


www.gillettewy.gov

 
DATE: 4/1/2013 7:00:00 PM
SUBJECT:
Council Consideration of a Professional Services Agreement for Phase I - Preliminary Design Services Associated with the Gillette Avenue Improvements Project with HDR, Inc., in the Amount of $248,680.00.
BACKGROUND:

The public improvements will include the complete reconstruction of Gillette Avenue from 1st Street to 7th Street, including up to a ½ block on either side of each intersecting street to Gillette Avenue.  The reconstruction will include the replacement of the pavement, curb and gutter, sidewalks, storm sewer, water main and service lines, and will also include landscaping components, street lighting, traffic signals, and street furniture.

The Phase I Preliminary Design Services will include Project Development as well as coordination meetings to include the project kickoff, meeting with WYDOT, traffic control phasing, private utilities, individual property owners, and a preliminary plan review comment meeting.  Deliverables through this phase include technical notes on the water system modeling review, storm water modeling review, building structure survey,  traffic control phasing, and permanent signing.  Geotechnical investigation and surveying services are also included.  A 50% design report and plans, as well as 50% cost estimate, will be submitted at the end of this phase. 

The Phase II - Final Design and Bidding, and Phase III - Construction Administration will be additional services for this project.  The contract amendments for these phases will be submitted for Council approval at a later date.

ACTUAL COST VS. BUDGET:
The fees for the Phase I - Preliminary Design will be $248,680.00.  The estimated total cost for this project is $6,000,000.00.

This project is funded through the 1% Optional Sales Tax Account 201-1011-419.74-01.
SUGGESTED MOTION:
I move for the approval of a Professional Services Agreement for Phase 1 - Preliminary Design Services Associated with the Gillette Avenue Improvements Project, with HDR, Inc., in the Amount of $248,680.00.
STAFF REFERENCE:
Dustin Hamilton, P.E., Director of Engineering & Development Services.
ATTACHMENTS:
Click to download
Agreement
Exhibit A