Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE


www.gillettewy.gov

 
DATE: 4/15/2013 7:00:00 PM
SUBJECT:
Council Consideration of a Bid Award for the Base Bid of the Enzi Drive Landscaping Project to G&G Landscaping, Inc., in the Amount of $189,000.00.
BACKGROUND:
This project will consist of installing irrigation, plantings, and mineral mulch in the three (3) medians on Enzi Drive, as well as planting beds at the intersections of Enzi Drive and West 4-J Road, Sinclair Street, the pedestrian crossing, Slate Street, and Shoshone Avenue.  The irrigation will consist of drip systems to minimize evaporative loss and optimize water usage.  Plantings will consist of drought resistant perennials and annuals for variety and color. 

The bid package also included an alternative to extend an irrigation main down the west side of Enzi Drive to irrigate proposed planting beds at the south entrance to South Campus, however, it is recommended the alternative not be awarded.

Bid Opening

The bids were opened and read aloud at 10:00 a.m. on April 2, 2013 by the City of Gillette, Purchasing Division.  Two (2) bids were received, the results are as follows:

ContractorBase BidAlternate #1
G&G Landscaping, Inc.$189,000.00$28,307.00
Chalk Buttes Landscaping$189,968.00$26,393.00
Architect's Estimate$168,148.87$30,300.70

Chalk Buttes Landscaping had a minor irregularity with their bid, neglecting to attach a copy of their Contractor's License, however, their license number was provided on the bid form.

The project was allowed 90 calendar days to substantial completion.  This schedule allows for time to receive the sedum plant materials (very drought tolerant) for the medians.
ACTUAL COST VS. BUDGET:
After review of the overall project budget, it is recommended to award the Base Bid only.  This will leave a modest budget surplus if needed.

The Base Bids were within less than .1% of each other. The low bid was 11% greater than the Landscape Architect's estimate.

Funding for this project has been allocated from the 1% Optional Sales Tax Fund Account 201-1011.73-01.
SUGGESTED MOTION:
I move for Approval of a Bid Award for the Base Bid of the Enzi Drive Landscaping Project to G&G Landscaping, Inc., in the Amount of $189,000.00.
STAFF REFERENCE:
Dustin Hamilton, P.E., Director of Engineering and Development Services
ATTACHMENTS:
Click to download
Architect's Recommendation
Bid Tabulation