Approval Sheet

CITY OF GILLETTE
P.O. Box 3003
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE


www.gillettewy.gov

 
DATE: 5/6/2013 7:00:00 PM
SUBJECT:
Council Consideration to Write Off Bad Debt on Uncollectible Utility Accounts in the Amount of $2,190.10.
BACKGROUND:
November 1991, the City Council authorized the Finance Department to write off certain uncollectible accounts.  The majority of accounts receivable are utility accounts and the staff will continue to request approval to write off utility accounts receivable.

The city procedure governing utility accounts receivable has been followed on all accounts.  The accounts were turned over to a collection agency and removed from active status.  The collection agencies then attempted to collect the amount owing.

The staff has compiled a list of accounts that were turned over for collection and have had no activity since January to March of 2006.  These accounts have been researched and there is no reason to believe any additional money will be collected on these accounts.

The amount to be written off is $2,190.10.  As indicated in the attached listing from Chris Aaberg, Credit Manager for Customer Service. Included in the $2,190.10 requested to be written off, 0% is due to Bankruptcy, so $2,190.10, 100% is due to statue of limitations have expired or the account is non-collectible. 
ACTUAL COST VS. BUDGET:
SUGGESTED MOTION:
I move to approve the write-off of the attached list of uncollectible utility accounts.
STAFF REFERENCE:
Tom Pitlick, Finance Director   
ATTACHMENTS:
Click to download
Bad debt write offs
Bad debt write offs