Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE


www.gillettewy.gov

 
DATE: 10/7/2013 7:00:00 PM
SUBJECT:
Council Consideration for the Acceptance of Public Improvements Associated With the Gillette Madison Pipeline Project Contract No. 1 Test Wells Project Completed by Layne Christensen Company in the Amount of $9,102,949.09.
BACKGROUND:
Layne Christiansen Company has completed the work for the Gillette Madison Pipeline Project Contract No. 1 Test Wells.  This work consisted of drilling and developing two new Madison formation test wells in Crook County, site preparation and access road construction.

The original bid price to perform this work was $6,947,877.00.

The final contract amount when considering all change orders is $9,322,699.09.

The City has assessed $219,750.00 in the form of Liquidated Damages and has withheld this amount from prior partial payments made to Layne to recover our costs to retain our consultant to provide their services to complete this work.

The final payment amount to Layne, after applying Liquidated Damages, is $9,102,949.09.

Copies of Layne's Payment Summary, Change Order Summary, and Final Close Out Documents are attached for your information.

City Staff recommends Council Acceptance of this project.  City Staff also recommends commencement of the 41-day advertisement period starting on Friday, October 11, 2013.  Final payment to the Contractor will be made after the 41-day advertisement period is complete, or around November 20, 2013.


ACTUAL COST VS. BUDGET:
Payment for all costs associated with this project is eligible for reimbursement from the Wyoming Water Development Commission through our 67% grant and 33% loan we have with them for the Gillette Madison Pipeline Project.

Budget Account No. 301-70-72-441-70-47411
Project No. 07EN58
SUGGESTED MOTION:
I Move to Approve the Acceptance of Public Improvements Associated With the Gillette Madison Pipeline Project Contract No. 1 Test Wells Project Completed by Layne Christensen Company in the Amount of $9,102,949.09.
STAFF REFERENCE:
Kendall Glover, Utilities Director
ATTACHMENTS:
Click to download
Final Partial Payment Sumary
Layne Final Change Order Sumary
Layne Final Contract Close Out Docs