At the April 22, 2013, City Council Workshop, Council authorized staff to use remaining funds from FY13 to begin the process for the City Hall HVAC Replacement project.  Staff presented the project in six (6) phases as follows:

Phase I:
Replace air handling unit 3-way valves with 2-way valves
Replace cooling tower and variable volume condenser water loop retrofit
Estimated cost:  $425,000
Phase II:
Replace pneumatic controls with DDC
Estimated cost:  $300,000
Phase III:
Addition of reheat to VAV boxes that serve zone currently heated by perimeter baseboard.
Estimated cost:  $170,000
Phase IV:
Replace domestic water heat exchangers
Replace motors utilizing premium efficiency motors
Estimated cost:  $160,000
Phase V:
Replace boilers with high efficiency condensing boilers
Estimated cost:  $164,000
Phase VI:
Replace chiller plant
Estimated cost:  $550,000

Council approved Phase I, II & VI, of the City Hall HVAC Replacement Project.  Phase VI was added to the project shortly after the presentation to City Council on April 22, 2013, when one of the City's chillers died unexpectedly. 

Actual cost was $942,515.00.  Budgeted amount was $962,107.00. ($937,107 + $25,000 contingency).

I move for Approval for the Acceptance of Public Improvements for the City Hall HVAC Replacement Project (Phase I, II and VI), Installed by Powder River Heating & Air Conditioning, Inc., of Gillette, Wyoming, in the Amount of $937,107.00 + $5,408.00 (Change Orders: $1,436 for Actuators and $3,972 for Sock Filter), for a Total of $942,515.00.