Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE

www.gillettewy.gov

 
DATE: 6/3/2014 7:00:00 PM
SUBJECT:
Council Consideration of an Amendment to the Professional Services Agreement with Burns & McDonnell Engineering Co. for Construction Phase Services for Contract #4B, #4C, #4D and #4F of the Gillette Madison Pipeline Project in the Amount of $4,700,000.00.
BACKGROUND:
During the regular City Council meeting on April 15, 2014, the City of Gillette awarded a construction contract to S.J. Louis Construction, Inc. for the Gillette Madison Pipeline Project, Contract # 4B, #4C, #4D and #4F (Transmission Pipeline, Moorcroft-Wyodak and the Pine Ridge Area) in the amount of $42,948,105.00.  As you recall, we received very favorable construction bids for this project.

Base Bid (Bid Schedules 1 + 2 + 3)
1. $ 42,948,105.00 - S.J. Louis Construction, Inc.
2. $ 46,764,867.25 - Garney Companies, Inc.
3. $ 50,254,177.00 - COP Wyoming LLC
4. $ 50,903,670.00 - Whitaker Construction Co.
5. $ 52,474,278.00 - TIC - The Industrial Company Wyoming, Inc.
BID AVERAGE = $48,669,019.45

Burns & McDonnell Engineering Co. (B&McD) is the City's design engineer for this project.  During the regular City Council meeting on May 21, 2012, the City of Gillette approved a Construction Program Management and Control Services contract with B&McD for a 40-month duration in the amount of $1,788,991.00.  The May 2012 professional services agreement did not include construction phase services for this particular pipeline construction contract.  Rather, the May 2012 agreement provides program management and document control services for the entire construction phase for costs not directly associated with each individual construction contract.  It was our intent at that time to award separate amendments to the May 2012 agreement to B&McD to coincide with the separate award of individual construction contracts during the 40-month construction phase period.

At this time, City Staff recommends B&McD be retained to perform all necessary construction administration, inspection, materials testing, and other construction phase services directly related to construction contract #4B, #4C, #4D, and #4F for this project. City Staff recommends approval of the proposed Amendment for the proposed fee of $4,700,000.00.
ACTUAL COST VS. BUDGET:
The professional services fee of $4,700,000.00 for the construction phase services for Contract #4B, #4C, #4D and #4F is within the established budget for this phase of the project.  This amount is eligible for reimbursement from the Wyoming Water Development Commission through the 67% grant and the 33% loan we have with them. 

Budget Account No. 301-70-72-441-70-47411
Project No. 07EN58; Contract #4B, #4C, #4D and #4F
SUGGESTED MOTION:
I Move to Approve an Amendment to the Professional Services Agreement with Burns & McDonnell Engineering Co. for Construction Phase Services for Contract #4B, #4C, #4D and #4F of the Gillette Madison Pipeline Project in the Amount of $4,700,000.00.
STAFF REFERENCE:
Kendall Glover, Utilities Director
ATTACHMENTS:
Click to download
B&McD Amendment