Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE


www.gillettewy.gov

 
DATE: 8/19/2014 7:00:00 PM
SUBJECT:
Council Consideration of a Bid Award for a Substation Transformer for the Swanson Substation Expansion to HD Supply (Representing CG Group) in the Amount of $408,919.41.
BACKGROUND:
This new transformer will be serving the load in the South Annexation Area that we are taking over from Powder River Energy.

The bids were opened July 10, 2014 at 3:00 p.m. at the office of the Purchasing Division, Central Warehouse, 800 N. Burma Avenue, Gillette, Wyoming.

There were eight (8) bids submitted:
HD Supply and CG Group in the amount of $388,419.41
HD Supply and Virginia Transformer Corp in the amount of $391,104.17
Wesco and WEG in the amount of $445,416.00
Wesco and ABB in the amount of $501,438.00
American Site Builders in the amount of $484,717.57
Virginia Transformer Corp in the amount of $375,460.00
Pennsylvania Transformer Technology in the amount of $452,022.00
Pan America Supply and PowerMax in the amount of $533,000.00

When evaluating the bids we are considering the lifecycle cost of the transformer. The price that we are paying for the transformer includes the suggested spare parts at $7,000.00 and the assembly of the unit at the final location at $13,500.00, for a total cost of $408,919.41.
ACTUAL COST VS. BUDGET:

Funding to purchase the new transformer will come from the Power Fund account number 504-70-74-442-70-47432.

SUGGESTED MOTION:

I Move for the Approval of a Bid Award for Substation Transformer  for the Swanson Substation Expansion to HD Supply (Representing CG Group) in the Amount of $408,919.41

STAFF REFERENCE:
Kendall Glover, Utilities Director 
ATTACHMENTS:
Click to download
Quote tabulation
Bid Opening Results