Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE


www.gillettewy.gov

 
DATE: 12/16/2014 7:00:00 PM
SUBJECT:
Council Consideration of a Bid Award for the Gillette Madison Pipeline Project Contract #7 to COP Wyoming, in the Amount of $5,730,000.00.
BACKGROUND:
This project consists of the complete construction of the Pine Ridge Disinfection Facility (PRDF).  The PRDF will be located near the existing Pine Ridge Storage Tanks.  The PRDF includes procurement and installation of an onsite sodium hypochlorite generation system, water softening system, large FRP (fiberglass reinforced plastic) tanks, and connected piping.  In addition to the treatment processes, the project also includes construction of a small packaged pump station, restroom, office, and warm vehicle storage building, site grading, earthwork, yard piping, mechanical, electrical, and instrumentation/controls work.

The City of Gillette Purchasing Division opened bids for the PRDF on December 4, 2014 at the City Warehouse.  Four contractors were pre-qualified to bid, and two bids were submitted.  Below is the result of the bid opening.

 Bidder     Lump Sum Bid               Price     With Wyoming            Preference   
 COP Wyoming   $       5,730,000.00  $       5,730,000.00
 Aslan Construction   $       5,918,598.00  $       6,214,528.00

Burns & McDonnell provided bidding phase services for this project, which included a review of the bids.  They found no irregularities in any of the bids and have provided the attached recommendation for award to COP Wyoming.  The Wyoming Water Development Office has additionally provided the attached concurrence letter.
ACTUAL COST VS. BUDGET:
The budget for this construction contract is $3,586,000.00.  The Engineer's Estimate at the time of bidding was $4,720,000.00.  This project is eligible for reimbursement from the Wyoming Water Development Commission through the 67% grant and the 33% loan we have with them.

Budget Account No.  301-70-72-441-70-47411
Project No. 07EN58
SUGGESTED MOTION:
I Move for the Approval of the Bid Award for the Gillette Madison Pipeline Project Contract #7 to COP Wyoming, in the Amount of $5,730,000.00.
STAFF REFERENCE:
Kendall Glover, Utilities Director
ATTACHMENTS:
Click to download
Engineer's Recommendation
WWDO Concurrence