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| DATE:
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2/17/2015 7:00:00 PM |
| SUBJECT: |
| Council Consideration of an Amendment to the Professional Services Agreement with Burns & McDonnell Engineering Co., for Construction Phase Services for Contract #5 and Contract #7 of the Gillette Madison Pipeline Project in the Amount of $1,566,137.00. |
| BACKGROUND: |
| During the regular City Council meeting on December 16, 2014, the City of Gillette awarded construction contracts to Record Steel and Construction, Inc. (RSCI) for the Donkey Creek Pump Station (Contract #5) and to COP Wyoming for the Pine Ridge Disinfection Facility (Contract #7). Contract amounts for these projects are $7,309,500.00 and $5,730,000.00 respectively.
Burns & McDonnell Engineering Co. (B&McD) is the City's design engineer for this project. During the regular City Council meeting on May 21, 2012, the City of Gillette approved a Construction Program Management and Control Services contract with B&McD for a 40-month duration in the amount of $1,788,991.00. The May 2012 Professional Services Agreement did not include construction phase services for this particular pipeline construction contract. Rather, the May 2012 agreement provides program management and document control services for the entire construction phase for costs not directly associated with each individual construction contract. It was our intent at that time to award separate amendments to the May 2012 agreement to B&McD to coincide with the separate award of individual construction contracts during the 40-month construction phase period.
City Staff recommends B&McD be retained to perform all necessary construction administration, inspection, materials testing, and other construction phase services directly related to construction contracts #5 and #7 for these projects. City Staff recommends approval of the proposed Amendment for the proposed fee of $1,566,137.00. |
| ACTUAL COST VS. BUDGET: |
| The professional services fee of $1,566,137.00 for the construction phase services for Contract #5 and #7 is within the established budget for this phase of the project. This amount is eligible for reimbursement from the Wyoming Water Development Commission through the 67% grant and the 33% loan we have with them.
Budget Account No. 301-70-72-441-70-47411 Project No. 07EN58; Contract #5 and #7 |
| SUGGESTED MOTION: |
| I Move to Approve an Amendment to the Professional Services Agreement with Burns & McDonnell Engineering Co. for Construction Phase Services for Contract #5 and Contract #7 of the Gillette Madison Pipeline Project in the Amount of $1,566,137.00. |
| STAFF REFERENCE: |
| Kendall Glover, Utilities Director |
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