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On August 3, 2016, bids were received and opened with regard to Project Number 17SW01, the Drop-Off Collection of Recyclable Materials. At the time of Advertising of the Bid and the Pre-Bid Meeting related to this project, the Campbell County Commissioners had not yet finalized the terms of the Campbell County Amalgamated Recycling Enterprise (CARE). The CARE summary provided on August 2, 2016, included restrictions on the nature and type of commercial quantity recycling, and imposed tipping fee of $40/ton for recyclables, an annual fee for the City of Gillette, and a penalty provision for contaminated recyclables. In light of this additional information, the bids received and opened for the Drop-Off Collection of Recyclable Materials were non-responsive. Additionally, it would be fundamentally unfair to the bidders to accept a bid in light of the new information provided with regard to CARE, which could pose additional costs and burdens on a successful bidder. Pursuant to Wyoming Statute, the City of Gillette has the authority to reject all bids submitted with respect to this project. Staff's recommendation is to reject these bids with the intention of re-bidding this project with the new information provided by the Campbell County Commissioners for the CARE program.
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