| |
| DATE:
|
9/20/2016 7:00:00 PM |
| SUBJECT: |
| Council Consideration for the Acceptance of Public Improvements for the City West Remodel Project - Phase I completed by Norton Construction of Gillette, Wyoming, in the Total Amount of $1,276,650.23. |
| BACKGROUND: |
|
This remodel of City West (Phase I), brings the City organization close to completing all of the recommendations that were made as per the 2008 Space Needs Assessment. The projects that have been completed as part of the Space Needs Assessment include:
Remodel of the Basement and Sally Port of City Hall
Completion of the Heated Vehicle Storage Facility
Remodel of the 2nd Floor of City Hall
Remodel of the 1st Floor of City Hall
Remodel of City West Phase I
When the final remodel of City West (Phase II) occurs, all projects will have been completed as recommended per that study.
This particular remodel, City West (Phase I), included a total of approximately 12,500 sq. ft.
The first phase (Phase 1a) of this remodel project began in November of 2015. This phase included the remodel of approximately 3,700 sq. ft. of vehicle bay space which was converted to a staging area, shop space, a reception area, a vestibule and office space for the Public Works Department.
The second portion of Phase I, (Phase 1b), which began in April of 2016, consisted of approximately 8,800 sq. ft. of space which was converted to staging areas, shop spaces, remodeled restrooms and office space for the Utilities Department. This remodel provided the Utilities Department with additional and improved office space.
|
| ACTUAL COST VS. BUDGET: |
|
Funds for this project (Project 15AD02) are allocated in the 001-10-04-419-70-47210 account number in the amount of $2,081,651. This project came in under budget by approximately $135,566.01 or 6.5%.
The low bid from Norton Construction of $1,178,500 was approved by City Council on November 2, 2015. There were five (5) change orders to the project totaling $98,150.23, bringing the total contract amount to $1,276,650.23
Other additional expenses included:
Architect – $59,109.67
Furniture, Fixtures & Accessories – $174,549.35
Cabling, Access Control & Security - $135,778.71
Professional Services - $15,495.82
Storage Units & Dumpsters - $9,255.39
Other Maintenance/Repair/Replacement Items - $140,217.89
During the course of the project, it was discovered that multiple additional critical repairs were needed to preserve the integrity and life of the building, as well as provide a safe work environment for staff. Repairs/replacements included cracks in exterior walls, negative drainage around the perimeter of the building, replacing windows, unit heaters that were failing, lighting issues, repair/replacing gutters and downspouts, etc.
Fuel Island Project - $83,631.06
The DEQ had informed City staff that the fuel island spill buckets would need to be updated by 2018 in order to adhere to the new federal regulations (double walled vs single walls). It was approved to post this expense to this line item.
Exterior Painting - $51,396.87
The exterior of the building had never been repainted. When it was discovered that there were numerous places where moisture was leaking into the facility, it was critical. The exterior of the building needed to be cleaned, sealed and painted. It was approved to post this expense to this line item.
Total Expenses Approximately - $1,946,084.99
|
| SUGGESTED MOTION: |
|
I move for Approval for the Acceptance of Public Improvements for the City West Remodel Project - Phase I completed by Norton Construction, Inc. of Gillette, Wyoming, in the total amount of $1,276,650.23.
|
| STAFF REFERENCE: |
Pamela L. Boger, Administrative Services Director
Sawley Wilde, Public Works Director |
|
|