Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE


www.gillettewy.gov

 
DATE: 9/18/2018 7:00:00 PM
SUBJECT:
Council Consideration of a Bid Award for the Buckskin Improvement & Service District (I&SD) Water Connection to DRM, Inc., in the Amount of $80,593.90.
BACKGROUND:

The Buckskin I&SD, located northeast of the intersection of North Gurley Avenue and Kluver Road, experienced a complete well failure in May, 2018.  The City of Gillette has been providing emergency service via a connection to its water distribution system through a fire hydrant connection and temporary line run on the surface to their buried storage tank.  This project will provide a new permanent connection to the Gillette Regional Water Supply Project (GRWSP) for the Buckskin I&SD.  This project will involve the installation of a new vault, 6" pipeline, and other appurtenances necessary to provide the new service.

The project was advertised for bid on August 24th and 31st.  A pre-bid meeting was held on August 29th in the City West Breakroom.  The City of Gillette Purchasing Division opened bids on September 6th at 2:00 P.M., at the City Warehouse.  Below is a summary of the four bids received:

Bidder                                       Bid Price

GW Construction                       $107,338.00

DRM                                          $80,593.00

Hot Iron, Inc.                              $110,197.88

Wyoming Earthmoving, Corp.    $143,338.30

DOWL provided bidding phase services for this project, which included a review of the bids.  They discovered no error or irregularities and have provided the attached recommendation to award the project to DRM in the amount of $80,593.00.

ACTUAL COST VS. BUDGET:

The Engineer's estimate for construction at the time of bidding was $125,600.00.  This project is not eligible for reimbursement from the WWDC and therefore will be paid for with Cap Tax.

Budget Account No.  301-70-72-441-70-47417

Project No. 18UT02
SUGGESTED MOTION:
I Move to Approve a Bid Award for the Buckskin Improvement & Service District (I&SD) Water Connection to DRM, Inc., in the Amount of $80,593.90.
STAFF REFERENCE:
MAP - Michael H. Cole, P.E., Utilities Director
ATTACHMENTS:
Click to download
Engineer's Recommendation
Project Overview