Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE

www.gillettewy.gov

 
DATE: 7/2/2019 7:00:00 PM
SUBJECT:
Council Consideration to Authorize the Mayor to Sign an Amendment to the 2012 Tyler Software License Agreement to Purchase Additional Licenses for the Tyler EnerGov Software, in the Amount of $367,180.00.
BACKGROUND:

The original Tyler agreement was dated June 18, 2012.  If the City wishes to purchase additional software functionality beyond the scope of the original agreement, Tyler amends that agreement to include the new software. 

The EnerGov Software to be purchased will be utilized by the Development Services Department.  This software will integrate with the GIS Enterprise, Tyler MUNIS, and Tyler Financials software.  This software also will replace the current electronic review plans software ePlans.  Additionally, the software will allow all of Development Services staff to perform single data entry, instead of entering data into GIS once, and then into Tyler.

This software also includes an online component which will provide the ability for workers to access applications and data while out in the field. Additionally, the software will provide improved efficiency and functionality for all of Development Services operations.

The initial cost of the software is $367,180.00.  The annual maintenance fee amount is estimated at $32,340.00 for subsequent years.
ACTUAL COST VS. BUDGET:
This software was included in the Engineering Division's Budget for FY19-20 in the amount of $500,000.00.  The cost is $367,180.00 for the software, with the full cost of end user training yet to be determined.
SUGGESTED MOTION:
I move for Approval to Authorize the Mayor to Sign an Amendment to the 2012 Tyler Software License Agreement to Purchase Additional Licenses for the Tyler EnerGov Software in the Amount of $367,180.00.
STAFF REFERENCE:
Ry Muzzarelli, P.E., Development Services Director
ATTACHMENTS:
Click to download
Software License Agreement