Approval Sheet

CITY OF GILLETTE
201 E. 5th Street
Phone (307)686-5200
CITY OF GILLETTE

www.gillettewy.gov

 
DATE: 8/20/2019 7:00:00 PM
SUBJECT:
Council Consideration of a Bid Award for the Asphalt Crack Sealing Project to Highway Improvement, Inc., in the Amount of $68,080.00 (1% Project).
BACKGROUND:
This project is to seal cracks in existing asphalt pavement in various locations in the City of Gillette. This project is a portion of the street maintenance program to extend the life of existing pavements with maintenance treatments.  Crack sealing is  considered a efficient and affordable way to place liquid asphalt into the cracks in the roadway to prevent water from getting into the crack and causing larger cracking or potholes.
ACTUAL COST VS. BUDGET:

 

The City of Gillette, Purchasing Division, opened bids for the project at the City Warehouse on Thursday, July 25th, 2019 at 2:00 p.m.

 

The following table summarizes the bids received and the Engineer’s Estimate.

 

Bidder

Total Bid

Highway Improvement, Inc.

$ 68,080.00

Choice Mine and Industrial

$ 77,280.00

Z & Z Asphalt

$ 90,068.00

Design Construction

$ 90,160.00

Engineer’s Estimate

$ 124,200.00

 

BID IRREGULARITIES: No bid irregularities were found. All four bids were received on time, one bid included a “Certificate of Residency Status” the 5% Wyoming Preference Act of 1971 was applied to the three bids.

 

CONSTRUCTION ESTIMATE: The total construction cost for this project was estimated at $124,200.00 and was prepared by the City of Gillette Engineering Division. The low bid from Highway Improvement, Inc. was $68,080.00, with 5% added by the Wyoming Preference Act their bid was $71,484.00, which was still less than the second bid of $77,280.00. Highway Improvement, Inc.’s bid was approximately 45% lower than the Engineer’s Estimate.

 

Budget: The funding for this project has been allocated for the 1% Optional Sales  Tax Account 201-10-05-419-40-44331 in the amount of $ 150,000.00.
SUGGESTED MOTION:

I move for Approval of a Bid Award for the Asphalt Crack Sealing Project to Highway Improvement, Inc. in the Amount of $68,080.00 (1% Project).
STAFF REFERENCE:

MAP/VIDEO - Ry Muzzarelli, P.E., Development Services Director

ATTACHMENTS:
Click to download
Map
Letter of Recommendation
Notice of Award