Meetings

CITY COUNCIL AGENDA
201 E 5th Street, Council Chambers
CITY OF GILLETTE
Monday, July 15, 2013
7:00 PM
 
A. Call to Order.
B. Invocation.
 

1.

Invocation Led by Pastor Tom Frey of Prince of Peace Lutheran Church.

   Staff Reference:
C. Pledge of Allegiance.
D. Approval of General Agenda.
E. Consent Agenda.
 (All items listed will be enacted by one motion unless a request is made for discussion by any member of the Audience or Council, in which case, the item(s) will be removed from the Consent Agenda and considered separately following this portion of the Agenda).
 

1.

Approval of Minutes
 

a.

Pre-Meeting Minutes - July 1, 2013.

   Staff Reference: Karlene Abelseth, City Clerk
 

b.

Regular Meeting - July 1, 2013.

   Staff Reference: Karlene Abelseth, City Clerk
 

2.

Unfinished Business - Consent Agenda
 

3.

Ordinance Third Reading - Consent Agenda
 

4.

Ordinance Second Reading - Consent Agenda
 

5.

New Business - Consent Agenda
 

a.

Council Consideration to Write Off Bad Debt on Uncollectible Utility Accounts in the Amount of $5,042.37.

   Staff Reference: Tom Pitlick, Finance Director   
 

b.

Bills and Claims.

   Staff Reference: Tom Pitlick, Finance Director
F. Approval of Conflict Claims - General Agenda.
 

1.

Council Member Carter-King - $4,662.94.

   Staff Reference:Tom Pitlick, Finance Director
 

2.

Mayor Murphy - $331.10.

   Staff Reference:Tom Pitlick, Finance Director
G. Oral Comments.
 

1.

For the Good of the Community
 

a.

Recognition of Years of Service for  Citizen Advisory Board Members
o Board of Adjustment - Allen Strait, 2007 – 2013
o Personnel Review Board - Diane Hamilton, 1998 – 2013
o Planning Commission - Damon Hart, 2007 – 2013

   Staff Reference: 
 

2.

Public Comments
 

3.

Council Reports
.
H. Written Comments.
I. Unfinished Business - General Agenda.
J. Ordinance Third Reading - General Agenda.
 

1.

An Ordinance to Amend the District Zoning Map of the City of Gillette, Wyoming, for Property Generally Located at 1000 South Douglas Highway and Legally described as a Portion of the Proposed Lot 1-B, Lasting Legacy Park Subdivision from R-2, Single and Two Family Residential District to C-O, Office and Institutional District, Subject to all Planning Requirements.

   Staff Reference:Dustin Hamilton, P.E., Director of Engineering and Development Services
K. Ordinance Second Reading - General Agenda.
L. Ordinance First Reading - General Agenda.
M. New Business - General Agenda.
 

1.

Council Consideration of a Catering Permit Requested by Beverage Broker for July 27th, from 4:00 p.m. to 10:00 p.m., at the Harley Davidson Shop Located at 3300 Conestoga Drive,  for a  Bike Sale Event That Will Include Outdoor Music.

   Staff Reference:Pamela L. Boger, Administrative Services Director
Karlene Abelseth, City Clerk
 

2.

Council Consideration of a Catering Permit Requested by Beverage Broker for August 1st, from 4:00 p.m. to 10:00 p.m., at the Harley Davidson Shop Located at 3300 Conestoga Drive, for a Bike Sale Event That Will Include Outdoor Music.

   Staff Reference:Pamela L. Boger, Administrative Services Director
Karlene Abelseth, City Clerk
 

3.

Council Consideration of a Catering Permit Requested by Mingles Lounge for July 19th from 8:00 p.m. to Midnight for their "Hot Summer Nights" Event that will Include Outdoor Music.

   Staff Reference:Pamela L. Boger, Administrative Services Director
Karlene Abelseth, City Clerk
 

4.

Council Consideration of a Catering Permit Requested by Mingles Lounge for August 16th from 8:00 p.m. to Midnight for their "Cool Summer Nights" Event that will Include Outdoor Music.

   Staff Reference:Pamela L. Boger, Administrative Services Director
Karlene Abelseth, City Clerk
 

5.

Council Consideration of a Parade Permit Requested by St. Matthew's Church for September 21st from 9:00 a.m. to 10:30 a.m. in Celebration of St. Matthew Catholic Church Feast Day and the Second Annual Hispanic Catholic Congress.

   Staff Reference: MAP
Pamela L. Boger, Administrative Services Director
Karlene Abelseth, City Clerk
 

6.

Council Consideration of a Professional Services Agreement for Construction Management Services Associated with the Westover Road Zone 2 Water Transmission Replacement Project with Morrison-Maierle in the Amount of $211,899.00.

   Staff Reference:Kendall Glover, Utilities Director
 

7.

Council Consideration for the Purchase of Lot 5 within Block 3 of the Bennor Estates Subdivision for a proposed Master Meter Control Building for the Gillette Regional Water Supply Project - Phase I District Extensions, from Ward Construction, LLC, in the Amount of $40,000.00.

   Staff Reference:Kendall Glover, Utilities Director
 

8.

Council Consideration of an Amendment to the Professional Services Agreement for Construction Phase Services for Contract 3 and Contract 4a of the Gillette Madison Pipeline Project with Burns & McDonnell Engineering Co., in the Amount of $280,000.00.

   Staff Reference:Kendall Glover, Utilities Director
 

9.

Council Consideration of an Amendment to the Professional Services Agreement for Construction Phase Services for the Schoonover 12-inch Waterline to be Funded by the Wyoming Business Council Grant and to be Installed in Conjunction with Contract 4a of the Gillette Madison Pipeline Project, with Burns & McDonnell Engineering Co., in the Amount of $53,710.00.

   Staff Reference:Kendall Glover, Utilities Director
 

10.

Council Consideration of a Pipeline License Agreement for Two (2) Separate Railroad Crossing Permits to be Installed in Conjunction with Contract 4c and 4d of the Gillette Madison Pipeline Project with BNSF Railway Company, in the Amount of $9,500.00.

   Staff Reference:Kendall Glover, Utilities Director
 

11.

Council Consideration to Authorize the Mayor to Sign a Contract for the Fiber Lease to Provide Fiber Connection Between the Sheriff’s Office and CAM-PLEX Wyoming Center with the Campbell County IT Department .

   Staff Reference: Kendall Glover, Utilities Director
 

12.

Council Consideration of a Resolution Approving and Authorizing the Final Plat of the Skyline - Westover Filing, No. 1 Subdivision, to the City of Gillette, Wyoming, Subject to all Planning Requirements.

   Staff Reference: MAP
Dustin Hamilton, P.E., Director of Engineering and Development Services
 

13.

Council Consideration for the Acceptance of Development Improvements for the Garner Lake Village Subdivision, Phase I, Filing I, Installed by North Star Energy & Construction, LLC, on Behalf of the Developer, Writer Group Realty, Inc.

   Staff Reference:Dustin Hamilton, P.E., Director of Engineering and Development Services
 

14.

Council Consideration for the Acceptance of Public Improvements for the Gillette Streetscape - Hwy 50 and West 2nd Street Project, Installed by G & G Landscaping, Inc., in the Amount of $268,404.02

   Staff Reference: VIDEO
Dustin Hamilton, P.E., Director of Engineering and Development Services
Sawley Wilde, Public Works Director
 

15.

Council Consideration for the Acceptance of Public Improvements for the Alley PMS 2013 Project, Installed by S & S Builders, LLC, in the Amount of $176,275.61.

   Staff Reference: PHOTOS
Dustin Hamilton, P.E., Director of Engineering and Development Services
 

16.

Council Consideration of a Bid Award for the Pathway Repairs 2013 Project to Simon Contractors, in the Amount of $124,073.95.

   Staff Reference:Dustin Hamilton, P.E., Director of Engineering and Development Services
N. Appointments.
O. Administrator's Report.
P. Special Orders of the Day
 

1.

A Public Hearing for the Zoning Map Amendment for Lot 1, Block 4, Park Addition, from R-4, Multi Family Residential District to C-2, Central Business District.

   Staff Reference: MAP
Dustin Hamilton, P.E., Director of Engineering and Development Services
 

2.

An Ordinance to Amend the District Zoning Map of the City of Gillette, Wyoming, for Property Generally Located at 200 Richards Avenue and Legally Described as Lot 1, Block 4, Park Addition, From R-4, Multi Family Residential District, to C-2, Central Business District, Subject to all Planning Requirements.

   Staff Reference:Dustin Hamilton, P.E., Director of Engineering and Development Services
 

3.

A Public Hearing to take Public Comment on an Ordinance to Establish Hours of Sale for all Liquor Licenses for 6 A.M. to 2 A.M. the Following Day.

   Staff Reference:Charlie Anderson, City Attorney
 

4.

An Ordinance to Establish Hours of Operation for Liquor Licenses and Amend Section 3-6 of the City Code.

   Staff Reference:
Charlie Anderson, City Attorney
Q. Executive Session
R. Adjournment
 
 
MAYOR
Tom Murphy
COUNCIL MEMBERS BY WARDS
WARD 1 WARD 2 WARD 3
Kevin McGrath
Louise Carter-King
 Forrest Rothleutner
John Opseth
 Robin Kuntz
Ted Jerred
www.gillettewy.gov