NovusAGENDA

Meetings

CITY COUNCIL AGENDA
201 E 5th Street, Council Chambers
CITY OF GILLETTE
Monday, September 16, 2013
7:00 PM

A.	Call to Order.

B.	Invocation.

	1.	Invocation Led by Regan Pickrel of Gillette Christian Center.
		Staff Reference:

C.	Pledge of Allegiance.

D.	Approval of General Agenda.

E.	Consent Agenda.
	(All items listed will be enacted by one motion unless a request is made for discussion by any member of the Audience or Council, in which case, the item(s) will be removed from the Consent Agenda and considered separately following this portion of the Agenda).

Approval of Minutes

	a.	Pre-Meeting - September 3, 2013.
		Staff Reference: Karlene Abelseth, City Clerk

	b.	Regular Meeting - September 3, 2013.
		Staff Reference: Karlene Abelseth, City Clerk

	c.	Work Session - September 9, 2013.
		Staff Reference: Karlene Abelseth, City Clerk

Unfinished Business - Consent Agenda

Ordinance Third Reading - Consent Agenda

Ordinance Second Reading - Consent Agenda

	a.	An Ordinance Providing for the Vacation of a Portion of the 20 Foot Wide General Utility Easement as Shown on the Exhibit "A" Map on Lot 16, Block 5, Western Way Development, Phase 2, in the City of Gillette, Wyoming, Subject to all Planning Requirements.
		Staff Reference: Dustin Hamilton, P.E., Development Services Director

New Business - Consent Agenda

	a.	Council Consideration of a Warranty Deed, Permanent Water Line & General Utility Easement, and Temporary Construction Easement for the Gillette Regional Water Supply Project (Phase I District Extensions) with the Roger Wayne Oedekoven Trust, c/o Campbell County Abstract Company, in the Amount of $15,471.00.
		Staff Reference: Kendall Glover, Utilities Director

	b.	Council Consideration of a Warranty Deed, Permanent Water Line and General Utility Easement, and Temporary Construction Easement for the Gillette Regional Water Supply Project - Phase I District Extensions - with B&F, LLC c/o Campbell County Abstract Company in the Amount of $13,541.00.
		Staff Reference: Kendall Glover, Utilities Director

	c.	Council Consideration of a Permanent Waterline and General Utility Easement for the Gillette Madison Pipeline Project with the Reynolds Family Revocable Trust, c/o Campbell County Abstract Company, in the Amount of $5,250.00.
		Staff Reference: Kendall Glover, Utilities Director

	d.	Council Consideration of a Permanent Water Line and Temporary Construction Easement for the Gillette Regional Water Supply Project - Phase I District Extensions - With Amanda L. Phillips c/o Campbell County Abstract Company in the Amount of $6,393.00.
		Staff Reference: Kendall Glover, Utilities Director

	e.	Council Consideration of a Resolution to Acknowledge that the City of Gillette has Reviewed the State Land and Investment Board (SLIB) Grant Application Submitted by the Means, Carter, North Hannum I&SD for their Road and Drainage Improvements Project in Accordance with W.S. 9-4-604(h).
		Staff Reference: Dustin Hamilton, P.E. Development Services Director

	f.	Council Consideration of the Sale of Unit 28, a 1999 International 6X4 Dump Truck to PRC in the Amount of $19,026.00. Council Consideration of the Sale of Unit 25, a 2000 International 6X4 Dump Truck to PRC in the Amount of $19,026.00. Council Consideration of the Sale of Unit 165, a 1999 Chevrolet 2500 Pickup with Utility Box to Michael's Construction in the Amount of $1,850.00. Council Consideration of the Sale of Unit 101, a 2006 Tennant Sentinel Street Sweeper, to Roger Anton in the Amount of $3,750.99. Council Consideration of the Sale of Unit 46, a 2008 Tennant Sentinel Street Sweeper, to Roger Anton in the Amount of $4,750.99. Council Consideration of the Sale of PD62, a 2005 Chevrolet Impala 4 Door Sedan, to Chip Tyson in the Amount of $2,575.99. Council Consideration of the Sale of E14/E15, a 1998 Sherman & Reiley Cable Puller to G&G Landscaping in the Amount of $7,500.00.
		Staff Reference: Pamela L. Boger, Administrative Services Director Patrick Martin, Fleet Manager

	g.	Bills and Claims.
		Staff Reference: Tom Pitlick, Finance Director

F.	Approval of Conflict Claims - General Agenda.

	1.	Council Member Carter-King - $705.66.
		Staff Reference:Tom Pitlick, Finance Director

Oral Comments.

For the Good of the Community

	a.	A Proclamation Designating the Week of September 21 - 28, 2013, as National Employer Support of the Guard and Reserve (ESGR) Week. ~ Byron Oedekoven
		Staff Reference:

	b.	A Proclamation Designating September 23, 2013, as Family Day - A Day to Eat Dinner with Your Children.
		Staff Reference:

Public Comments

Council Reports

H.	Written Comments.

I.	Unfinished Business - General Agenda.

J.	Ordinance Third Reading - General Agenda.

K.	Ordinance Second Reading - General Agenda.

Ordinance First Reading - General Agenda.

	1.	An Ordinance to Amend Section 2-4 of the Gillette City Code to Change the Time of Regular Meetings from Monday to Tuesday.
		Staff Reference:Charlie Anderson, City Attorney

New Business - General Agenda.

	1.	A Resolution to Amend Resolution Number 2326 Concerning the Scheduling of Council Meetings.
		Staff Reference:Charlie Anderson, City Attorney

	2.	Council Consideration of a Parade Permit Requested by Bill Ashton and Linda Eldridge for the Veterans Day Parade on Monday, November 11, 2013, from 1:00 p.m. to 2:30 p.m. on Second Street From 4-J Road to Osborne Avenue.
		Staff Reference: MAP Pamela L. Boger, Administrative Services Director Karlene Abelseth, City Clerk

	3.	Council Consideration of a Parade Permit for the Homecoming Parade Requested by Brent Daly for Thursday, October 17th, from 4:00 p.m. to 5:00 p.m. on Gillette Avenue.
		Staff Reference: MAP Pamela L. Boger, Administrative Services Director Karlene Abelseth, City Clerk

	4.	Council Consideration of a Catering Permit for a Wedding Reception Requested by Beverage Broker for Saturday, September 21, 2013, from 3:00 p.m. to 9:30 p.m. at the Dalbey Park – Pat Mueller Shelter, Which will Include Outdoor Music.
		Staff Reference:Pamela L. Boger, Administrative Services Director Karlene Abelseth, City Clerk

	5.	Council Consideration of a Professional Services Agreement for Design and Bidding Services Associated with the PMS 2014 Schedule A Project, with Morrison-Maierle, Inc., in the Amount of $102,741.00.
		Staff Reference:Dustin Hamilton, P.E., Development Services Director

	6.	Council Consideration of a Professional Services Agreement for Design and Bidding Services Associated with the PMS 2014 Schedule B Project, with PCA Engineering, Inc., in the Amount of $87,142.00.
		Staff Reference:Dustin Hamilton, P.E., Development Services Director

	7.	Council Consideration for the Acceptance of a Guaranteed Maximum Price and Agreement for Construction Services Associated with the Gillette Softball/Baseball Complex CMAR Project, with Van Ewing Construction, Inc., in the Amount of $7,475,701.00.
		Staff Reference:Dustin Hamilton, P.E., Development Services Director

	8.	Council Consideration of a Professional Services Agreement for Construction Management Services Associated with the Gillette Softball/Baseball Complex CMAR Project, with PCA Engineering, Inc., in the Amount of $332,198.00.
		Staff Reference:Dustin Hamilton, P.E., Development Services Director

	9.	Council Consideration for the Acceptance of Public Improvements Associated with the Highway 50 Reconstruction Project, from Lakeway Road to Highway 14-16, Including West Second Street from Echeta Road to Decker Court, in Accordance with the Plans and Specifications Prepared by the Wyoming Department of Transportation.
		Staff Reference:Dustin Hamilton, P.E., Development Services Director

	10.	Council Consideration of a Professional Services Agreement for the Energy Park Rail Spur Utilization Study, with KLJ Engineering, in the Amount of $40,000.00.
		Staff Reference:Dustin Hamilton, P.E., Development Services Director

	11.	Council Consideration for the Acceptance of Development Improvements for the Antelope Valley Business Park, Phase III Sanitary Sewer Project, Installed by Doud BTS, Inc., on Behalf of the Developer, Doud Land Company, LLC.
		Staff Reference:Dustin Hamilton, P.E., Development Services Director

	12.	Council Consideration of the Payment for Oversizing Sanitary Sewer Main Improvements Associated with the Antelope Valley Business Park, Phase III Sanitary Sewer Project, to Doud BTS, Inc., in the Amount of $11,390.00.
		Staff Reference:Dustin Hamilton, P.E., Development Services Director

	13.	Council Consideration for the Acceptance of Public Improvements for the Enzi Drive Landscaping Project, Installed by G&G Landscaping, Inc., in the Amount of $194,715.00.
		Staff Reference: VIDEO Dustin Hamilton, P.E., Development Services Director

	14.	Council Consideration of a Memorandum of Understanding Between Campbell County Sheriff's Office and Gillette Police Department for Cam-Plex.
		Staff Reference:Jim Hloucal, Chief of Police Charlie Anderson, City Attorney

	15.	Council Consideration of a Memorandum of Understanding Concerning Annual Support Funding for the Gillette College.
		Staff Reference:Charlie Anderson, City Attorney

	16.	Council Consideration of Amendment No. 4 to the 2009 Project Funding Agreement with the State of Wyoming Water Development Commission for Grant Funding for the Gillette Madison Pipeline Project in the Amount of $30 Million as Authorized by the 2013 Wyoming State Legislature.
		Staff Reference:Kendall Glover, Utilities Director

	17.	Council Consideration of a Bid Award for the WWTF Clarifier Painting Project to BSP of Wyoming, LLC, in the Amount of $228,200.00.
		Staff Reference:Kendall Glover, Utilities Director

	18.	Council Consideration of a Professional Services Agreement for Professional Engineering and Surveying Services in Connection with the Donkey Creek Substation Site Design to PCA Engineering, Inc., in the Amount of $17,800.00.
		Staff Reference:Kendall Glover, Utilities Director

	19.	Council Consideration to Contribute Fifty Percenty (50%) of the Costs Towards the Re-Roofing of the Central Pavilion at the Cam-Plex in the Amount, Not to Exceed $161,437.00.
		Staff Reference:J. Carter Napier, City Administrator

N.	Appointments.

	1.	Appointment to the Mayor's Arts Council ~ One (1) Partial Term
		Staff Reference:

	2.	Appointment of Councilman Rothleutner to the Substance Abuse Advisory Council as a Board Liaison.
		Staff Reference:

O.	Administrator's Report.

P.	Special Orders of the Day

	1.	A Public Hearing for the Cam-Plex Annexation.
		Staff Reference: MAP Dustin Hamilton, P.E., Development Services Director

	2.	Council Consideration of a Resolution Providing for the Extension of the Boundaries of the City of Gillette, Wyoming, and Annexation of a Tract of Land Known as the Cam-Plex Annexation, Contiguous and Adjoining the Present Boundaries.
		Staff Reference:Dustin Hamilton, P.E., Development Services Director

	3.	An Ordinance Approving and Authorizing the Extension of the Boundaries of the City of Gillette, Wyoming, and Annexation of a Tract of Land Known as the Cam-Plex Annexation, Contiguous and Adjoining the Present Boundaries and Establishing an A, Agricultural Zoning District, C-1, General Commercial Zoning District, and an R-R, Rural Residential Zoning District, Subject to all Planning Requirements.
		Staff Reference:Dustin Hamilton, P.E., Development Services Director

Q.	Executive Session

R.	Adjournment


MAYOR
Tom Murphy
COUNCIL MEMBERS BY WARDS
WARD 1	WARD 2	WARD 3
Kevin McGrath Louise Carter-King	Forrest Rothleutner John Opseth	Robin Kuntz Ted Jerred

www.gillettewy.gov